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Fleet management in unmanaged print environments is often reactive and costly. One department buys supplies from here, and another buys from there. Someone requests service (if it’s available) and replaces devices if that’s the only option. That ad hoc model creates huge, hidden expenses within an organization. Companies that don’t track or manage print costs can’t fix the daily inefficiencies and poor print habits chipping away at productivity and profitability.
We use tools to influence user behavior for cost objectives, such as selectively limiting color or oversize printing. Print-and-scan management platforms help our customers monitor costs to pinpoint inefficient and irresponsible printing. It’s the first step to print cost recovery and control.
People Also Ask...
Printing, scanning, and faxing are integral parts of every workday, and there is nothing more frustrating than waiting to get the copier or printer repaired before you can finish a project. Users want and need to confidentially print anywhere at any time, even at remote offices. This might seem at odds with an organization’s objective to also control printing. Most organizations have more printers than needed. But how do we reconcile the two – end users’ ready access to printing and controlling print costs? Fortunately, both can be accomplished by consolidating the fleet and implementing a Follow Me printing solution.
People Also Ask...
CFOs have many responsibilities, but they are always interested in saving money and managing the organization's assets efficiently. With most organizations, printing is a good place to look for opportunities to improve. Why? There are a lot of inefficiencies in the printing process and environment, which includes copiers, printers, supplies, support, and payment. Too often, organizations only look at what is spent at the component level. Real savings are not so obvious and, in some cases, run contrary to industry norms. A well managed print program identifies these hidden areas continually. After all, printer fleet management is a process, not a project.
People Also Ask...
Security is a big topic these days in the IT world. Printers and multifunction printers (MFPs) are computers after all, just like PCs. They have a CPU, memory, and operating system. But there is one unique difference from other network components – the printed page. The most vulnerable pages are those sitting on the printer/MFP. The challenge for your IT staff is what we call the “3 Ds of Security”: Secure the Document; Secure the Device, and Secure the Data. A well managed print solution addresses the “3 Ds of Security” and simplifies the security management of your printer fleet.
People Also Ask...
When your business buys a printer or copier, whose job is ongoing repair and maintenance? It’s the IT department’s responsibility in most cases. Now consider that question for a business with multiple locations and multiple printer and copier models. Clearly, it’s a big, complex responsibility, and it’s a drain on your IT resources. We solve that problem with a network of qualified, local technicians for every printer issue or copier repair at every office. You work with one partner across all your locations, and we respond quickly with quality replacement parts and service.
People Also Ask...
Learn more about ManagedPrint
Does Managed Print Make Sense for Your Business?
Managed print services (MPS) is a good idea for most businesses. Otherwise, problems caused by unmanaged printer fleets often go underestimated or ignored. Companies pay the price with higher print costs, inconsistent uptime and service overload.
Now more organizations see the benefit of a print management company. With managed print services, your business gains:
- Better asset utilization
- Reliable, responsive service
- Data for informed business decisions
- Efficiency and bandwidth for core business
What Business Problems Does Managed Print Solve?
One thing that attracts businesses to a managed print company like ours is the power of knowing.
- What does it cost to print a page in your business?
- Which printers are over- or under-utilized?
- How many printers are in your organization? How many do you need?
Few companies have answers, and the bigger the organization, the bigger the problem. But what if you could know?
A good managed print services company answers these questions for you reliably every month.
How Managed Print Can Help Your Business
With a good Managed Print partner, organizations gain a professional team and outstanding tools to:
- Manage your fleet
- Repair your printers
- Keep documents more secure
- Keep print fleet more secure
