What Exactly are Managed Print Services?
“Managed print services is the active management and optimization of document output devices and related business processes.” – Managed Print Services Association (MPSA), 2010
Businesses are constantly seeking efficiency and cost reduction, managing your print environment is often overlooked. However, the Managed Print Services (MPS) model has transformed the way organizations handle their printing needs, offering significant savings, increased productivity, and enhanced security.
At ManagedPrint, we have been at the forefront of the Managed Print revolution and we currently support thousands of devices and ensure smooth business operations for our clients.
Why Does This Matter to You?
As a business leader, IT manager, or operations director, you face the challenge of controlling print costs while ensuring seamless workflow efficiency.
Without proper management, printing expenses can spiral out of control, security vulnerabilities can arise, and employees can waste valuable time dealing with printer-related issues.
The Foundation of Managed Print Services
The MPSA’s definition highlights the core of MPS: active management and optimization. This means that MPS is not just about supplying printers or toner—it’s about continuously analyzing and improving how your company handles document output.
At ManagedPrint, we take this definition seriously. Our goal is to help businesses like yours streamline printing processes, reduce costs, and enhance security. Here’s how we do it:
How ManagedPrint Supports MPSA’s Definition
1. Active Management
- Proactive Monitoring: We track your printing activity in real time, ensuring devices function efficiently and preempting issues before they disrupt your workflow.
- Automated Supply Replenishment: Never run out of toner or ink again—our system detects low levels and orders replacements automatically.
2. Optimization of Devices & Processes
- Fleet Right-Sizing: We analyze your current setup and recommend the right mix of printers, copiers, and multifunction devices to maximize efficiency and minimize costs.
- Workflow Improvements: We integrate scanning, digital document management, and cloud-based solutions to reduce paper dependency and boost productivity.
- Security Enhancements: Our solutions help safeguard sensitive business data by enforcing secure printing protocols and user authentication.
Key Benefits of Managed Print Services
| Benefit | How It Helps Your Business |
|---|---|
| Lower Costs | Reduces print-related expenses by up to 30% through optimization and waste reduction. |
| Increased Productivity | Frees up IT staff and employees from printer-related issues, allowing them to focus on core tasks. |
| Improved Security | Protects confidential documents with encryption, authentication, and secure printing measures. |
| Sustainability | Minimizes paper waste and energy consumption, supporting eco-friendly business practices. |
Action Steps: How to Get Started with ManagedPrint
- Schedule a Print Assessment – Our experts will analyze your current environment and identify inefficiencies.
- Get a Custom MPS Plan – We’ll create a tailored strategy to optimize your print infrastructure.
- Implement & Monitor – With ongoing management, we ensure your print environment stays optimized.
By partnering with ManagedPrint, you’re taking the first step toward reducing costs, increasing efficiency, and securing your print infrastructure. Let’s transform the way you manage your documents—contact us today to start your MPS journey!
Why Now?
The MPS industry has evolved significantly since the MPSA’s 2010 definition. Businesses are shifting towards digital transformation, and secure, optimized document management is more critical than ever. Don’t let outdated print practices hold your company back—take control with ManagedPrint.
