Managed Print: Control Costs. Create Efficiency.

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Fleet management in unmanaged print environments is often reactive and costly. One department buys supplies from here, and another buys from there. Someone requests service (if it’s available) and replaces devices if that’s the only option. That ad hoc model creates huge, hidden expenses within an organization. Companies that don’t track or manage print costs can’t fix the daily inefficiencies and poor print habits chipping away at productivity and profitability.

We use tools to influence user behavior for cost objectives, such as selectively limiting color or oversize printing. Print-and-scan management platforms help our customers monitor costs to pinpoint inefficient and irresponsible printing. It’s the first step to print cost recovery and control.

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Printing, scanning, and faxing are integral parts of every workday, and there is nothing more frustrating than waiting to get the copier or printer repaired before you can finish a project. Users want and need to confidentially print anywhere at any time, even at remote offices. This might seem at odds with an organization’s objective to also control printing. Most organizations have more printers than needed. But how do we reconcile the two – end users’ ready access to printing and controlling print costs? Fortunately, both can be accomplished by consolidating the fleet and implementing a Follow Me printing solution.

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CFOs have many responsibilities, but they are always interested in saving money and managing the organization's assets efficiently. With most organizations, printing is a good place to look for opportunities to improve. Why? There are a lot of inefficiencies in the printing process and environment, which includes copiers, printers, supplies, support, and payment. Too often, organizations only look at what is spent at the component level. Real savings are not so obvious and, in some cases, run contrary to industry norms. A well managed print program identifies these hidden areas continually. After all, printer fleet management is a process, not a project.

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Security is a big topic these days in the IT world. Printers and multifunction printers (MFPs) are computers after all, just like PCs. They have a CPU, memory, and operating system. But there is one unique difference from other network components – the printed page. The most vulnerable pages are those sitting on the printer/MFP. The challenge for your IT staff is what we call the “3 Ds of Security”: Secure the Document; Secure the Device, and Secure the Data. A well managed print solution addresses the “3 Ds of Security” and simplifies the security management of your printer fleet.

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When your business buys a printer or copier, whose job is ongoing repair and maintenance? It’s the IT department’s responsibility in most cases. Now consider that question for a business with multiple locations and multiple printer and copier models. Clearly, it’s a big, complex responsibility, and it’s a drain on your IT resources. We solve that problem with a network of qualified, local technicians for every printer issue or copier repair at every office. You work with one partner across all your locations, and we respond quickly with quality replacement parts and service.

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Does Managed Print Make Sense for Your Business?

Managed print services (MPS) is a good idea for most businesses. Otherwise, problems caused by unmanaged printer fleets often go underestimated or ignored. Companies pay the price with higher print costs, inconsistent uptime and service overload.

Now more organizations see the benefit of a print management company. With managed print services, your business gains:

  • Better asset utilization
  • Reliable, responsive service
  • Data for informed business decisions
  • Efficiency and bandwidth for core business

What Business Problems Does Managed Print Solve?

One thing that attracts businesses to a managed print company like ours is the power of knowing.

  • What does it cost to print a page in your business?
  • Which printers are over- or under-utilized?
  • How many printers are in your organization? How many do you need?

Few companies have answers, and the bigger the organization, the bigger the problem. But what if you could know?

A good managed print services company answers these questions for you reliably every month.

How Managed Print Can Help Your Business

With a good Managed Print partner, organizations gain a professional team and outstanding tools to:

  • Manage your fleet
  • Repair your printers
  • Keep documents more secure
  • Keep print fleet more secure

Learning Center

How Managed Print Services Uncover Hidden Costs of Office Printers Take this example. A hospital or a retail network has 150 devices in their print environment, eachaveraging 3,000 pages a June 22, 2024 About Managed Print: Pricing Models, Service Coverage and Supply Chain Many organizations have turned to Managed Print Services to resolve the issue of ongoing printer care and oversight. Maybe you’ve already looked June 22, 2024 What is the Purpose of Managed Print Managed Print Services – Why Bother? The purpose of managed print services is to lower and track costs to make the business more June 22, 2024 How Do You Implement Managed Print Services for a Large Organization? Before implementing managed print, ask these questions to see if it is appropriate: Is printing a significant cost? Is the cost increasing? June 22, 2024 4 Ways We Help Enterprise Clients Have Eco Sustainable Managed Print Factor #1 – Recycling There are a lot of companies that still take toner out of a printer and just throw June 22, 2024 Transactional Supplies and Service, or Managed Print Solutions? If I’m under your service, do I have toners on the shelf? What does that look like in terms of June 22, 2024 The Purpose of a Managed Print Service Assessment What is a Managed Print Service Assessment, and Is It Even Necessary? At the core, the problem that we are trying June 22, 2024