Wide Format Printers: Should You Invest in One?

If your business frequently prints large-format documents, you may be considering investing in a wide-format printer. But with so many options on the market, how do you know if purchasing one is the right move?

Wide-format printers, also known as plotters, are essential for industries that require high-quality, large-scale prints, such as engineering, architecture, graphic design, and construction. While owning one can provide convenience and cost savings, not every business needs to purchase a machine outright.

At ManagedPrint, we help businesses determine the best approach—whether it’s leasing, buying, or outsourcing—to ensure you’re making the most cost-effective decision for your printing needs.

In This Blog You Will Learn:

• What industries benefit most from wide-format printers.
• The differences between HP and Canon plotters.
• How to decide whether to lease, buy, or outsource large-format printing.

What Industries Benefit Most from Wide-Format Printers?

Wide-format printers are designed to handle oversized documents that standard office printers cannot accommodate. The industries that benefit most include:

1. Architecture, Engineering, and Construction (AEC)

• Produces blueprints, schematics, and technical drawings.
• Requires precise line accuracy and durability.
• Needs on-demand printing for fast project turnaround.

2. Graphic Design and Advertising

• Creates posters, banners, and marketing materials.
• Requires high-quality, color-accurate prints.
• Supports specialty media like vinyl and fabric.

3. Manufacturing and Product Development

• Prints prototypes, product labels, and packaging designs.
• Requires precise scaling and technical detail.
• Supports various materials, including adhesive backings.

4. Education and Government

• Prints maps, research posters, and presentations.
• Supports departments with large-scale documentation needs.
• Requires cost-effective printing for long-term use.

If your business falls into one of these categories, a wide-format printer could be a valuable investment. However, choosing the right brand and model is essential.

HP vs. Canon Plotters: What’s the Difference?

Two of the leading brands in wide-format printing are HP and Canon. Both offer high-quality solutions, but they cater to different business needs.

HP Wide-Format Printers (Plotters)

• Best for technical drawings, CAD prints, and blueprints.
• Known for precision, durability, and speed.
• Supports thermal inkjet technology for sharp lines.
• Common models include the HP DesignJet series.

Canon Wide-Format Printers (Plotters)

• Best for graphic design, photography, and fine art prints.
• Known for exceptional color accuracy and image depth.
• Uses 12-color ink systems for vibrant results.
• Common models include the Canon imagePROGRAF series.

Which One Should You Choose?

• If you primarily print technical drawings, go with HP.
• If you need high-quality color prints for marketing or photography, choose Canon.
• If you require a mix of both, consult with ManagedPrint to find the best model for your needs.

Should You Lease, Buy, or Outsource Large-Format Printing?

Once you’ve determined that a wide-format printer is right for your business, the next decision is whether to lease, buy, or outsource your printing.

Buying a Wide-Format Printer

Best for: Businesses with high print volumes that need on-demand printing.

Pros:

• Full ownership with no ongoing lease payments.
• Long-term cost savings if you print frequently.
• Control over print schedules and materials.

Cons:

• High upfront cost.
• Requires maintenance and ink management.
• Technology may become outdated over time.

Leasing a Wide-Format Printer

Best for: Businesses that need up-to-date technology without the high upfront cost.

Pros:

• Lower initial investment with predictable monthly payments.
• Access to the latest printer models.
• Maintenance and service often included.Cons:
• Long-term costs may exceed purchasing.
• Leasing contracts may have restrictions.

Outsourcing Large-Format Printing

Best for: Businesses that print occasionally or don’t want to manage a printer in-house.

Pros:

• No equipment or maintenance costs.
• Access to professional-grade printing.
• Flexible for businesses with fluctuating needs.Cons:
• Higher per-print cost compared to in-house printing.
• Turnaround time depends on external providers.

How to Decide:

• If your business prints daily or weekly, buying or leasing is the best option.
• If you print monthly or less, outsourcing may be more cost-effective.
• If you want the latest technology without large upfront costs, leasing is a smart middle ground.

Let ManagedPrint Help You Make the Right Choice

At ManagedPrint, we help businesses determine the most cost-effective approach to wide-format printing.

Our team can:

• Assess your current printing needs and budget.
• Recommend the best HP or Canon wide-format printer for your business.
• Provide leasing and service plans for hassle-free management.
• Offer guidance on whether to invest in-house or outsource printing.

Find the Best Wide-Format Printing Solution for Your Business

Choosing the right wide-format printer doesn’t have to be complicated. Whether you need a technical plotter for blueprints or a high-resolution printer for marketing materials, we can help you make an informed decision.

Contact ManagedPrint today for a free consultation, and let’s find the best printing solution for your business needs.