How to Save Paper and Reduce Printing Costs

As a company that handles print fleets all over the country, ManagedPrint knows how important it is to care about the environment and save money. Businesses need to be more environmentally friendly, so we’ve put together a list of ways to save paper and cut printing costs without sacrificing quality or speed.

Duplex Printing

Duplex printing, which is also known as double-sided printing, is one of the best ways to use less paper. This method writes on both sides of the paper, so it uses less paper and saves money. To encourage double-sided printing even more, make it your printer’s default setting and tell your workers why it’s a good idea.

Be Selective About What You Print

Think about whether you really need to print a document or if a digital form will do. Limiting the number of printouts that aren’t needed saves paper and cuts costs for ink, toner, and printer repair. Encourage workers to look at documents on their computer screens and use collaboration tools to share and change them, so they don’t have to print out as many copies.

2Up Printing

2Up printing is a way to print two pages on one sheet of paper. This method is great for printing documents that don’t need big fonts or high-quality images. By putting more information on a single sheet, you can cut your paper use in half.

Quality Recycled Paper

Using recycled paper is good for the environment, and improvements in the way paper is made have made it possible to find recycled paper of high quality. By using recycled paper, you not only help cut down on trash, but you also help the recycling industry. Look for paper with a high percentage of post-consumer recycled content to make sure you are making the best choice for the earth.

Implement User Authentication

By adding user authentication to your printers, you can stop people from printing without permission and keep track of how they are used across your company. This lets you find workers or departments that print a lot and take steps to fix the problem. Also, user authentication can cut down on the number of print jobs that are left unfinished because users have to be at the printer to release their papers.

Optimize Document Layouts

Before you print, you might want to optimize the way your papers are laid out to use less paper. This can be done by making the margins smaller, using smaller fonts, and getting rid of pictures or graphics that aren’t needed. There are many choices in software that automatically set up documents for printing, which saves both paper and ink.

Software for Managing Print Jobs

Buying print management software can help you keep track of and manage how much your company prints. These apps tell you how much you print, how much paper you use, and how much it costs. By finding places where things could be better, you can make targeted changes that will cut down on paper use and total printing costs.

Regular Printer Maintenance

Keeping your printers in good shape is important if you want them to work at their best. Regular care, like cleaning and replacing worn parts, can keep your printer from jamming, cut down on waste, and make it last longer. If you stick to the maintenance schedule suggested by the manufacturer, you can escape costly repairs and downtime.

Let ManagedPrint Help With Your Green Initiatives

At ManagedPrint, we know how important it is to find ways to save paper and lower printing costs without sacrificing quality. By using these tips, your group can start printing in ways that are good for the environment and save money. Our team is committed to helping companies all over the country get the most out of their print fleets and use greener methods. 

Get in touch with us right away to find out more about how we can help you achieve your goals for green printing.