Wide Format Printers: Should You Invest in One?

If your business frequently prints large-format documents, you may be considering investing in a wide-format printer. But with so many options on the market, how do you know if purchasing one is the right move?
Wide-format printers, also known as plotters, are essential for industries that require high-quality, large-scale prints, such as engineering, architecture, graphic design, and construction. While owning one can provide convenience and cost savings, not every business needs to purchase a machine outright.
At ManagedPrint, we help businesses determine the best approach—whether it’s leasing, buying, or outsourcing—to ensure you’re making the most cost-effective decision for your printing needs.
In This Blog You Will Learn:
- What industries benefit most from wide-format printers.
- The differences between HP and Canon plotters.
- How to decide whether to lease, buy, or outsource large-format printing.
What Industries Benefit Most from Wide-Format Printers?
Wide-format printers are designed to handle oversized documents that standard office printers cannot accommodate. The industries that benefit most include:
1. Architecture, Engineering, and Construction (AEC)
- Produces blueprints, schematics, and technical drawings.
- Requires precise line accuracy and durability.
- Needs on-demand printing for fast project turnaround.
2. Graphic Design and Advertising
- Creates posters, banners, and marketing materials.
- Requires high-quality, color-accurate prints.
- Supports specialty media like vinyl and fabric.
3. Manufacturing and Product Development
- Prints prototypes, product labels, and packaging designs.
- Requires precise scaling and technical detail.
- Supports various materials, including adhesive backings.
4. Education and Government
- Prints maps, research posters, and presentations.
- Supports departments with large-scale documentation needs.
- Requires cost-effective printing for long-term use.
If your business falls into one of these categories, a wide-format printer could be a valuable investment. However, choosing the right brand and model is essential.
HP vs. Canon Plotters: What’s the Difference?
Two of the leading brands in wide-format printing are HP and Canon. Both offer high-quality solutions, but they cater to different business needs.
HP Wide-Format Printers (Plotters)
- Best for technical drawings, CAD prints, and blueprints.
- Known for precision, durability, and speed.
- Supports thermal inkjet technology for sharp lines.
- Common models include the HP DesignJet series.
Canon Wide-Format Printers (Plotters)
- Best for graphic design, photography, and fine art prints.
- Known for exceptional color accuracy and image depth.
- Uses 12-color ink systems for vibrant results.
- Common models include the Canon imagePROGRAF series.
Which One Should You Choose?
- If you primarily print technical drawings, go with HP.
- If you need high-quality color prints for marketing or photography, choose Canon.
- If you require a mix of both, consult with ManagedPrint to find the best model for your needs.
Should You Lease, Buy, or Outsource Large-Format Printing?
Once you’ve determined that a wide-format printer is right for your business, the next decision is whether to lease, buy, or outsource your printing.
Buying a Wide-Format Printer
Best for: Businesses with high print volumes that need on-demand printing.
Pros:
- Full ownership with no ongoing lease payments.
- Long-term cost savings if you print frequently.
- Control over print schedules and materials.
Cons:
- High upfront cost.
- Requires maintenance and ink management.
- Technology may become outdated over time.
Leasing a Wide-Format Printer
Best for: Businesses that need up-to-date technology without the high upfront cost.
Pros:
- Lower initial investment with predictable monthly payments.
- Access to the latest printer models.
- Maintenance and service often included.Cons:
- Long-term costs may exceed purchasing.
- Leasing contracts may have restrictions.
Outsourcing Large-Format Printing
Best for: Businesses that print occasionally or don’t want to manage a printer in-house.
Pros:
- No equipment or maintenance costs.
- Access to professional-grade printing.
- Flexible for businesses with fluctuating needs.Cons:
- Higher per-print cost compared to in-house printing.
- Turnaround time depends on external providers.
How to Decide:
- If your business prints daily or weekly, buying or leasing is the best option.
- If you print monthly or less, outsourcing may be more cost-effective.
- If you want the latest technology without large upfront costs, leasing is a smart middle ground.
Let ManagedPrint Help You Make the Right Choice
At ManagedPrint, we help businesses determine the most cost-effective approach to wide-format printing.
Our team can:
- Assess your current printing needs and budget.
- Recommend the best HP or Canon wide-format printer for your business.
- Provide leasing and service plans for hassle-free management.
- Offer guidance on whether to invest in-house or outsource printing.
Find the Best Wide-Format Printing Solution for Your Business
Choosing the right wide-format printer doesn’t have to be complicated. Whether you need a technical plotter for blueprints or a high-resolution printer for marketing materials, we can help you make an informed decision.
Contact ManagedPrint today for a free consultation, and let’s find the best printing solution for your business needs.