8 Challenges of Facilitating Cost Management in a Managed Print Strategy


Facilitating cost management within a managed print strategy can be a highly effective way to reduce overhead and improve efficiency. However, it’s not without its challenges. Companies often face obstacles in implementing and maintaining an effective cost-management strategy for their print fleets. Here’s a closer look at some of those challenges and ways to navigate them.

1. Lack of Visibility into Printing Costs

One of the significant challenges in managing print costs is understanding where the expenses are coming from. Without detailed insight into each printer’s usage, supply needs, maintenance, and other costs, it becomes difficult to identify areas for potential savings. A managed print strategy must include comprehensive reporting tools that offer visibility into the entire print infrastructure.

2. Balancing Quality with Cost Efficiency

Finding the right balance between quality and cost can be a tricky task. Investing in low-quality supplies may reduce immediate costs but could lead to more frequent repairs and lower-quality prints. On the other hand, premium supplies and equipment can strain the budget. Striking the right balance requires careful analysis and understanding of the organization’s specific needs and expectations.

3. Managing a Diverse Fleet of Devices

In many businesses, the print fleet consists of various brands and models, each with different functionalities, maintenance requirements, and supply needs. Managing such a diverse fleet can be complex and time-consuming. Standardizing the fleet or implementing centralized management software can mitigate this challenge.

4. Security Concerns

As printers become more integrated with business networks, security becomes an essential aspect of cost management. Unsecured printers may lead to data breaches, resulting in potential legal and financial ramifications. Ensuring that printers are equipped with the latest security features and that the network is adequately protected is crucial in minimizing risks.

5. Environmental Considerations

A responsible managed print strategy considers the environmental impact of printing activities. Implementing sustainable practices might seem like an additional expense initially, but it can lead to long-term savings. Challenges here may include choosing the right eco-friendly supplies and equipment and implementing recycling programs.

6. Employee Resistance and Training

Change can be challenging for employees, especially when it affects daily routines like printing. Implementing new print policies or introducing new equipment may meet resistance. Proper training and clear communication about the benefits of the changes can help ease the transition.

7. Keeping Up with Technological Advancements

The rapid pace of technological advancements can make it challenging to keep up with the latest features and tools that can aid in cost management. Regularly evaluating the current print strategy against new technologies and being willing to adapt is necessary to remain competitive and cost-efficient.

8. Predicting Future Needs

A managed print strategy must not only address current needs but also anticipate future requirements. Predicting future print needs and aligning them with business goals is complex but essential for long-term success.

Contact ManagedPrint to get help to control your costs on a printer fleet!

Facilitating cost management in a managed print strategy is not a one-size-fits-all approach. It requires a tailored strategy that considers the unique challenges and needs of each organization. By understanding these challenges, businesses can take proactive measures to mitigate them, leading to a more efficient and cost-effective print environment.

At ManagedPrint, we specialize in crafting customized managed print strategies that tackle these challenges head-on. Our expert team assesses your current print environment, identifies opportunities for cost savings, and develops a plan tailored to your business’s specific needs and goals. Whether you’re just starting to think about cost management or looking to refine your existing strategy, we’re here to guide you every step of the way. Talk to us today to learn more.

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