The Impacts of Windows 10 Sunsetting on Office Printing: Functionality and Security Considerations
With Microsoft’s planned end of support for Windows 10 in October 2025, businesses face significant challenges in adapting their technology ecosystems. For organizations reliant on printing as a critical function, the transition raises concerns about functionality, security, and future-proofing office workflows. Here’s what you need to know about how the Windows 10 sunset might affect your office printing environment.
Functionality Challenges: Legacy Systems and Compatibility
Windows 10 has been the backbone of many office infrastructures, providing compatibility with a wide range of printers and multifunction devices. As support for this operating system is phased out, potential issues could arise:
1. Driver Compatibility Issues
Many printers rely on drivers designed specifically for Windows 10. As businesses upgrade to Windows 11 or other operating systems, these drivers may no longer work seamlessly, potentially disrupting printing operations. Older devices, especially those not supported by their manufacturers anymore, may become unusable without compatible drivers.
Solution: Conduct a comprehensive assessment of your printer fleet to identify devices with outdated drivers. Collaborate with manufacturers to secure updated drivers or consider upgrading hardware to ensure compatibility.
2. Application Dependency
Businesses using customized or legacy applications to manage printing may find these applications incompatible with newer operating systems. This could lead to difficulties in sending print jobs, managing queues, or leveraging advanced printing features.
Solution: Test your applications in the new environment well before migrating. If compatibility issues are identified, consider alternatives such as cloud-based print management platforms for greater flexibility.
Security Risks: A Growing Concern for Office Environments
The end of Windows 10 support also brings security challenges, as unsupported systems no longer receive critical updates or patches. This creates vulnerabilities that cybercriminals can exploit, with printers and their networks often serving as targets.
1. Unpatched Printer Interfaces
Modern printers are sophisticated devices with their own embedded operating systems, interfaces, and network connections. When paired with an unsupported OS like Windows 10, these printers could expose the network to breaches, particularly if they rely on the computer’s security protocols.
Solution: Enable printer-specific security features such as encrypted communications, access controls, and regular firmware updates to minimize vulnerabilities.
2. Rising Threats of Printer Exploits
Office printers are often overlooked in cybersecurity strategies. However, as endpoints, they are susceptible to hacking, data breaches, and unauthorized access, especially when connected to an outdated and unsupported operating system.
Solution: Incorporate printers into your organization’s broader security strategy. Use solutions like print job encryption, secure release printing, and role-based access control to enhance security.
Strategic Steps to Mitigate the Impacts
To ensure your office remains functional and secure during this transition, proactive planning is essential. Here’s how to prepare:
1. Perform an Office X-Ray Assessment
Use a comprehensive evaluation tool like ManagedPrint’s Office X-Ray to identify gaps in your printing environment, from device placement to workflow bottlenecks and security risks.
2. Adopt Modern Print Management Solutions
Consider shifting to cloud-based or managed print services to reduce dependence on specific operating systems. These solutions offer centralized management, enhanced security, and seamless compatibility with a variety of devices and platforms.
3. Educate and Train Your Team
Provide training on new printing workflows, upgraded devices, and enhanced security protocols to minimize disruptions. Ensure IT teams are equipped to handle potential compatibility issues and maintain updated printer drivers.
How ManagedPrint Can Help
Transitioning from Windows 10 doesn’t have to disrupt your business. ManagedPrint specializes in optimizing office printing environments to ensure seamless functionality and robust security. With services like automated toner replenishment, user training, and fleet optimization, we make technology transitions smoother while reducing operational risks.
Future-Proof Your Printing Environment Today
Stay ahead of the challenges posed by Windows 10’s sunset by partnering with ManagedPrint. Contact us to schedule an Office X-Ray assessment and explore our tailored print management solutions that enhance efficiency and safeguard your operations for the future.
