Are Managed Print Services Worth It?

February 26, 2025
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Are Managed Print Services Worth It

Businesses today are always looking for ways to optimize operations, reduce costs, and improve efficiency. One area that often goes overlooked is print management.

With hidden printing costs, security risks, and inefficiencies, unmanaged print environments can quietly drain your company’s resources. This is where Managed Print Services (MPS) comes in—but is it really worth it?

ManagedPrint has helped companies get the value they deserve with their Managed Print engagements, but we would be the first to tell you MPS is not for everyone. In this article, we will break down how MPS can help your business and who may (and won’t) benefit from MPS.

Breaking Down the Costs

Many businesses don’t realize how much they spend on printing costs. Between equipment, supplies, maintenance, and IT support, unmanaged print operations can cost companies 3-5% of their annual revenue.

Managed Print Services helps control these costs by:

  • Reducing unnecessary printing through tracking and user policies.
  • Optimizing printer fleets to match business needs.
  • Automating supply replenishment to prevent downtime and waste.
  • Minimizing IT burden, allowing staff to focus on core business functions.

Beyond Cost Savings: Productivity & Security

While cost savings are a major benefit, MPS solutions deliver far more than just financial efficiency. Businesses leveraging print management services experience:

  • Increased Productivity: Employees spend less time dealing with printer issues, and IT teams aren’t bogged down with troubleshooting.
  • Enhanced Security: MPS providers implement print security protocols, such as user authentication and encrypted data transmission, reducing risks of sensitive information leaks.
  • Sustainability Improvements: Reducing paper waste and energy consumption aligns with corporate social responsibility goals.

Who Benefits the Most from MPS?

Not every business needs Managed Print Services, but companies that print heavily or operate across multiple locations often see the greatest return on investment. MPS solutions are particularly valuable for:

✔ Mid-to-Large-Sized Businesses – Those with complex print environments can reduce costs and increase efficiency. ✔ Industries with Compliance Requirements – Healthcare, finance, and legal industries benefit from advanced print security and document control. ✔ Organizations Looking to Scale – Businesses experiencing growth need a print management strategy that evolves with them.

How to Determine If MPS Is Right for You

To assess whether Managed Print Services is worth it for your business, ask yourself:

  • Are we tracking our printing costs?
  • Do we experience frequent printer issues or downtime?
  • Is IT spending too much time on print-related support?
  • Are we concerned about document security?
  • Do we want to reduce our environmental impact?

If you answered yes to any of these, an MPS solution could bring significant benefits to your organization.

Take Action: Get a Print Assessment

At ManagedPrint, we offer a comprehensive print assessment to help businesses determine the value of MPS solutions. Our experts analyze your current print infrastructure, identify inefficiencies, and provide a customized plan to optimize your printer fleet.

Don’t let printing costs drain your resources. Contact us today to see how Managed Print Services can help save you money, increase security, and enhance productivity!

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