Save Money on Your Printers and MFPs

Key Questions:

• When should you look to save money on printers, copiers, or MFPs?
• How can you save money without compromising quality or functionality?
• When is it better to invest in upgrades for your printing devices?

There is a desire by nearly every company to save money when they are buying printers, copiers, or MFPs. In many cases, this makes sense, but having financial minimalism as an ultimate goal can be, at times, short-sighted.

ManagedPrint has been helping companies save money and improve efficiency for over a decade, so we wanted to tackle this important topic as it pertains to your print and copy devices.

In this article, we will cover when you should look to save money, and when you might want to reject the savings for other factors that also matter.

When and How to Look for Savings with Printers and MFPs

Just because something is more expensive doesn’t mean it is better quality. Just because it is cheaper doesn’t mean it is a better value. You should look for savings when you realize you have been paying for something you don’t really use, or when you have too much or too many of something.

Consolidate Devices: For example, if you have one printer per person in your office, consider industry best practices, which suggest one device per five to eight people (depending on usage). This is a great opportunity to save money by getting rid of unnecessary devices and consolidating into a more efficient unit.

Evaluate Features: Another example could be that your current copier has stapling, but no one has used the stapling function for the five years you have owned the device. For the next copier, either ensure people know how to use the staple function if it is needed, or avoid paying for it if it is not.

Fixed Cost Agreements: Another way we can help many clients save is by putting them on a fixed cost agreement. This ensures your usage of products is at optimal efficiency. If there is streaking on pages, our team replaces what is broken without unnecessary part replacements. It is in both our best interests to keep your costs down.

When to Look for Upgrades for Printers and MFPs

There is also a time to look at upgrading your equipment. This can be when you lack needed features, or you find your current devices seem to be consistently breaking. If this is the case, it is more likely time to step up in quality than to step down in pricing.

Needed Features: If your current equipment lacks essential features that can improve productivity, it might be time to invest in new devices that meet your needs more effectively.

Frequent Breakdowns: If your printers or MFPs are consistently breaking down, this is a sign that it’s time to invest in higher quality, more reliable equipment.

Consult with Experts: Our team is trained to help you get the most out of your printing devices. If you would like to chat and discuss your options, we would be honored to have that discussion.

Conclusion: Balancing Cost and Quality

When it comes to managing your printing devices, it’s important to strike a balance between cost and quality. Look for savings where it makes sense, such as eliminating unnecessary features or consolidating devices, but don’t hesitate to invest in upgrades when they are needed to ensure reliability and productivity.

Ready to optimize your printing setup? Contact ManagedPrint today to discuss how we can help you save money and improve efficiency without compromising on quality.