Print Security in 2025: Shielding Your Organization from Emerging Threats

As the digital era continues to evolve, so do the threats to seemingly routine business operations like printing. In 2025, print security is no longer a secondary consideration; it’s a vital part of a modern organization’s cybersecurity strategy. With advanced threats targeting all entry points, including multifunction printers (MFPs), businesses must take proactive steps to secure their print environments.

Why Print Security Deserves Your Attention in 2025

Printers and MFPs are smarter than ever, integrating with networks and storing sensitive data. Unfortunately, this makes them attractive targets for cyberattacks. Key risks include:

• Unsecured data transmission: Documents sent to printers can be intercepted by cybercriminals if encryption protocols aren’t in place.
• Device vulnerabilities: Outdated firmware or poor configuration can expose your business to exploitation.
• Regulatory non-compliance: Organizations can face hefty fines for failing to secure data, particularly under laws like GDPR, HIPAA, or CMMC.

Investing in comprehensive print security mitigates these risks while enhancing operational efficiency.

The 2025 Trends Shaping Print Security

1. Rise of Zero Trust Architecture in Printing

The Zero Trust model is extending into the print ecosystem. Key components include:

• User authentication systems: Badges, PINs, or biometrics are required to release print jobs.
• Restricted access controls: Printers are configured to allow only authorized personnel access to specific functions or documents.

2. Cloud-Native Print Security

With hybrid work becoming the norm, cloud-based print management platforms are revolutionizing print security. Features like document encryption, secure remote printing, and centralized monitoring ensure end-to-end protection across locations.

3. AI-Powered Threat Detection

Printers now incorporate AI to detect anomalies, such as unauthorized print requests or abnormal patterns, sending alerts in real time to IT administrators.

4. Secure End-of-Life Management

Proper decommissioning of printers is critical. In 2025, secure disposal protocols involve:

• Hard drive destruction to eliminate stored data risks.
• Compliance audits to document secure end-of-life handling.

Best Practices to Bolster Print Security in 2025

Perform Regular Security Assessments

Assess your entire print infrastructure for vulnerabilities. ManagedPrint offers expert evaluations to pinpoint risks and recommend tailored solutions.

Implement Secure Print Queues

Require authentication before printing, ensuring sensitive documents don’t remain unattended.

Automate Updates and Firmware Patches

Stay ahead of emerging threats by automating firmware and security patch updates for all devices.

Leverage Managed Print Services (MPS)

Partnering with a trusted provider, like ManagedPrint, ensures continuous monitoring, proactive maintenance, and customized print security strategies.

The Risks of Ignoring Print Security

Failing to address print security can result in:

• Data breaches: Compromising customer or business information.
• Financial repercussions: Including regulatory fines and reputational damage.
• Operational disruptions: As your IT team scrambles to mitigate issues post-incident.

Investing in print security transforms a potential liability into a strategic advantage, strengthening both your security posture and operational resilience.

Take Control of Your Print Security Today

Print security is no longer optional—it’s essential. ManagedPrint specializes in protecting businesses like yours with advanced print security solutions that are proactive, reliable, and tailored to your needs.

Contact ManagedPrint now to schedule a print security assessment and ensure your organization stays secure in 2025 and beyond.