Choosing the Right LaserJet Printer or MFP for Your Business

June 21, 2024
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The process of selecting the perfect printer or MFP (Multi-Function Printer) for your company can seem like a daunting task. With so many models and features available, where do you start? To simplify this process, understanding your company’s needs is paramount. Consider factors like the number of users, the need for color printing, and whether functionalities like scanning, copying, or faxing are essential.

Fortunately, the detailed graphic provided offers a comprehensive breakdown of the ideal LaserJet device based on different criteria. Let’s delve into how you can use this chart to determine the best fit for your business. At ManagedPrint, we help clients manage their fleet of LaserJet printers across the USA and we wanted to provide some guidance on choosing the best laser device for your company.

Criteria for Your Next Laser Printer

Determine the Number of Users: The first step in selecting the right LaserJet device is understanding the number of users who will be using the printer or MFP. The graphic breaks down device recommendations based on the following user ranges:

  • 1-5 users
  • 3-10 users
  • 5-15 users
  • 10-25 users
  • 25+ users

Depending on your company’s size, this can immediately narrow down the potential choices.

Evaluate the Need for Color Printing: While some businesses require color printing for vibrant presentations, graphics, and marketing materials, others might be content with monochrome outputs for text-based documents. The graphic further segments device recommendations based on:

  • Need for color printing
  • No need for color printing

Assess Additional Functionalities: An essential deciding factor is whether you need additional functionalities like scanning, copying, or faxing. This distinction can determine whether you should opt for a standard printer or an MFP. The graphic delineates device models for businesses that:

  • Need scanning/copying/faxing
  • Don’t need scanning/copying/faxing

With this three-step process, you can efficiently navigate the graphic to determine the perfect LaserJet model for your business.

Featured LaserJet Models:

Depending on the aforementioned criteria, the graphic recommends various LaserJet models, including:

  • M102, M203, NS 1001: Suitable for businesses with 1-5 users who don’t require color printing or additional functionalities.
  • M255: Ideal for smaller teams (1-5 users) that need color printing without scanning, copying, or faxing.
  • M634, M635, M636, M725 (A3): Best for larger teams (10-25 users) that require additional functionalities but don’t need color printing.
  • M881, M882, M776 (A3): A top recommendation for businesses with over 25 users, necessitating color printing and additional functionalities.

This list is just the tip of the iceberg. The graphic provides a comprehensive set of recommendations across various user ranges and needs.

Choose ManagedPrint for Your Laser Printer Fleet

Selecting the right LaserJet printer or MFP for your company doesn’t have to be complex. By understanding your requirements in terms of users, color printing, and additional functionalities, you can easily navigate the provided graphic to pinpoint the ideal device for your business. Whether you’re a startup or an established enterprise, there’s a LaserJet out there tailored for your needs. Here at ManagedPrint, we pride ourselves on helping companies find their best devices for laser printer fleets.

Considering investing in a LaserJet device? Reach out to our team for expert advice and tailored recommendations based on your specific requirements. Remember, in the world of business technology, making informed choices can lead to enhanced productivity and operational efficiency.

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